The most important uses and benefits of Microsoft Access 2022. It is an integrated program in organizing information in the form of tables. It is an advanced program from Excel and allows the design of forms and reports. It allows the average user to design a program. We will discuss the most important uses and benefits of Microsoft Access 2022.
The most important uses and benefits of Microsoft Access 2022
Axis Ingredients and Distinctive Features
Microsoft Access provides five main components, with the ability to design each component, adjust its options, properties, and format.
These components are used to produce an integrated program for data entry and output in an organized manner and with the ability to stitch and advanced filtering with formatting and printing.
These components are:
First: the tables
Tables are the first component of the Access program, and they serve as the basic structure on which the rest of the components depend. In these tables, data is entered.
The data is divided into separate tables, with the characteristics and characteristics of each table set.
Table attributes include assigning a column to be the table’s primary key, naming each column with a name, and specifying properties for each column such as:
Specify the type and format of the entered data, specify whether it is text and specify the maximum number of characters, or whether the cell is a box to put a checkmark in, or whether the cell is a list with list items selected, or a check mark Among the alternatives, and other characteristics.
You can design a table for the names of employees and their personal data, a table for employee activity, a table for employee finances (salaries – bonuses – discounts – advances), and a special table for attendance and absence.
In this universe, the tables are linked to each other through the master key of each table, and these relationships have types that determine the method of linking between the tables.
This connection makes the separate and independent tables as one table, with the advantage of not repeating data entry, which prevents errors and helps to work accuracy and speed in the output and simplification of results.
The employee names table is linked to the employee activity table, employee finance table, and the attendance and absence table, so that employee data can be accessed from each table.
They are additional tables that are designed and their data is fetched from the main tables, in which the data is sorted and filtered, and mathematical and arithmetic equations are worked out to produce new columns with additional results than the existing ones in the main tables.
A query table can be created for male employees only, for employees over 50 years of age, for employees who have been absent for more than 3 days, and for employees net salaries after deducting penalties and advances……..etc.
They are interfaces designed to enter and display data in a manner appropriate to the computer screen, so that the tables are not dealt with directly, which preserves the tables from human errors.
The form consists of text boxes, buttons, multiple check marks, drop-down lists, and more.
Form data is entered and fetched to and from the master tables and query tables.
Axis provides ready-made templates and forms with advanced options and multiple styles.
A form can be created to enter employee data, and it has a button that moves to a second form related to the employee’s activity, a button for the financial form, a button to show the date calendar, and a button for a form for searching for data.
A form can be created as the main interface of the program and a text box for entering the password can be added to allow the rest of the forms to be shown.
They are pages prepared for paper printing and designed appropriately for printing, and their data is fetched from the main tables and from the query tables.
A report can be made on absent employees, a report in the form of an invoice for each employee, ……..etc.
Microsoft Access areas of use
1- Creating an integrated accounting program for individual and small institutions, such as commercial and industrial stores, educational and medical institutions, and others.
2- Create a phone program in which phone numbers are recorded, classified, and the ability to search and quickly access.
3- Create a family program that includes family photos, documents, personal and family papers, and a health record for each family member, and the phone program can be integrated into it.
4- It is possible to profit by designing and selling an Access program.